GDPR

We currently collect and process the following information:

• Parents/Carers name, email address, contact number, and home address.

• Child full name and current class.

• Name and contact number of the person collecting the child from the club or holiday activities.

• Consent if the child is an independent traveller (following the school's policy).

• Consent for the use of photos and videos.

• Consent to keeping details after the end of registration.

• Consent to first aid and medication.

The information we process is provided to us directly by the child's parents/carers by completing an online registration form through links from our secure website to Google Forms.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information is the parents consent. Parents can remove their consent at any time after the end of the registration by sending an email to info@eAssistant.co.uk.

The information we collect is used to provide schools with a list of children registered with us in clubs, and to contact parents in the case of an emergency. A copy of which is provided to the instructor to mark attendance during the session.

All information is securely stored using an online drive accessed through SSL connection and password. We keep all printed information for the term, then dispose by shredding. Electronic formats of information, will be kept on the secured online drive unless we have been notified not to keep details of a child by parents/carers, so they are safely deleted after the term.

Information and data we collect is not shared with a third party unless there is a legal requirement to do so.

Our breach procedures ensure that we have safeguards and measures in place to identify, assess, investigate, and report any personal data breach to schools and ICO within 24 hours via phone and/or email.

Under data protection law, clients have rights including:

• Right of access - have the right to ask us for copies of their personal information.

• Right to rectification - have the right to ask us to rectify information they think is inaccurate. Also, the right to ask us to complete information they think is incomplete.

• Right to erasure - have the right to ask us to erase their personal information in certain circumstances.

• Right to restriction of processing - have the right to ask us to restrict the processing of their information in certain circumstances.

• Right to object to processing - have the right to object to the processing of their personal data in certain circumstances.

• Right to data portability - have the right to ask us that we transfer the information they gave us to another organisation, or to themselves, in certain circumstances.

• No payment required for exercising any of the rights listed. If a request is made, we have one month to respond.

Please contact us at info@eAssistant.co.uk if you wish to make a request.

Clients can complain to the ICO if they are unhappy with how we have used their data.

The ICO's Address:

Information Commissioner's Office

Wycliffe House, Water Lane

Wilmslow, Cheshire

SK9 5AF

ICO Helpline Number: 03031231113